Tutoring & training
The Tutoring module supervises a new staff member’s trial period: a tutor, a checklist of skills, regular reports and a final validation.
Creating a tutoring track
Section titled “Creating a tutoring track”Click Create a tutoring track
Kotbo loads the list of staff members.
Pick the apprentice
A staff member in their trial period.
Assign a tutor
Optional: with no tutor, the period is self-directed.
Set the target grade and duration
The planned duration is expressed in days.
A track can also be created automatically when a member is added to the directory, or after a successful oral interview in the Recruitment module.
Tutor Dashboard tab
Section titled “Tutor Dashboard tab”This is the tutor’s view of their apprentices. For each one:
- their progress through the checklist;
- the date of the next report: In N days or To do as soon as possible;
- their voice activity and session count;
- their upcoming absences.
The Handover Checklist lists the skills, each moving from Known to Acquired. A validated item shows its date and the validator’s name.
Writing a report
Section titled “Writing a report”The Write a Report button publishes a progress note on the apprentice, with a Positive, Neutral or Negative tone.
Concluding
Section titled “Concluding”- Validate closes the track successfully. Kotbo compares the current duration with the required duration; if the minimum time is not met, a link lets you force the validation.
- Fail marks the track as unsuccessful.
In both cases, a Final notes field lets you leave a comment on the period.
My Progress tab
Section titled “My Progress tab”This is the apprentice’s view:
- their progress and their assigned tutor, with a Contact on Discord shortcut;
- their voice activity and their absences;
- the latest feedback published by their tutor;
- a Logbook where they record what they learn as they go.
When nobody is in tutoring, the page shows You are not currently in a tutoring period.
Configuration tab
Section titled “Configuration tab”Settings
Section titled “Settings”- Report interval (days): how often progress notes are expected.
- Reminders before the deadline (days).
- Minimum trial time (days): the duration below which validation must be forced.
- Voice activity: shows or hides the voice statistics.
- Absences: shows or hides absences.
- DM notifications: automatic reminders sent to tutors.
Training checklist
Section titled “Training checklist”The New Item button creates an objective:
- Objective title: for example Using the admin console.
- Category: Tools, Knowledge, Access, or your own.
- Detailed description shown to both mentor and apprentice.
- Target hierarchy and Target grade: leave on Common for the item to apply everywhere.