Staff meetings
The Meetings module schedules team check-ins, announces them on Discord with RSVP buttons, and records attendance automatically.
Scheduling a meeting
Section titled “Scheduling a meeting”Click New Meeting
The Schedule a Meeting form opens.
Fill in the title and dates
Meeting title and Planned start are required. The Planned end must come after the start.
Write the agenda
The Agenda / Description field is published with the announcement.
Schedule it
Kotbo announces the event in the dedicated Discord channel and enables the RSVP buttons.
Configuring the channels
Section titled “Configuring the channels”The Meeting Channels block defines:
- the announcement channel where the event is published;
- the voice channel where the meeting takes place.
The lists separate channels on this server from those on the linked staff server, when there is one.
The Role Access block controls which roles can see and join meetings.
Following along
Section titled “Following along”A meeting moves through the Scheduled, In progress, Completed and Cancelled statuses.
- Start moves the meeting into progress.
- Finish closes it.
- Details opens the full record, with the attendance list.
Attendance
Section titled “Attendance”Three counters summarise turnout: Present, Excused and Absent. An absence declared in advance shows as Justified absence, attendance being recorded automatically in the voice channel.
Deleting a meeting
Section titled “Deleting a meeting”Deletion is irreversible in the database. Kotbo then asks what to clean up on Discord:
- Delete the Discord event: removes it from the server calendar.
- Delete the announcement message: erases the message and its buttons.
- Delete the internal notifications: cleans the dashboard Inbox for every member.